Privacy Policy

Katie O’Callaghan trading as INHERFREEDOM · Last updated: September 2026

Katie processes your personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Privacy and Electronic Communications Regulations 2003 (PECR). For the purposes of data protection law, Katie O’Callaghan, trading as INHERFREEDOM, is the data controller. For any data protection question or request, email [email protected].

What Data Is Collected

Katie may collect your name, contact details, date of birth, booking and payment history, communications with you, and any health information you choose to share (for example, when confirming medical approval to take part). Health information is “special category data” under UK GDPR and is only used with your explicit consent, for the purpose of keeping you safe during sessions. Card payments are handled by third-party payment providers; Katie does not see or store your full card details.

Why It Is Used and the Lawful Basis

• Contract: to take bookings, deliver sessions and products, and manage payments and administration (Article 6(1)(b)).
• Explicit consent: to use any health information you share (Article 9(2)(a)), and to send marketing emails (Article 6(1)(a) and PECR).
• Legitimate interests: to run and improve the business and keep appropriate records, where this does not override your rights (Article 6(1)(f)).
• Legal obligation: to keep financial records required by HMRC and to act on safeguarding concerns where required by law (Article 6(1)(c)).

Who Your Data Is Shared With

Your data is never sold. It is shared only with trusted service providers needed to run the business, such as booking systems, video platforms, payment processors, email and newsletter providers, and secure cloud storage, and only as far as necessary. These providers act on Katie’s instructions and must keep your data secure. Some are based outside the UK (for example, in the USA or EU). Where data is transferred outside the UK, it is protected by UK adequacy regulations or appropriate safeguards such as the ICO’s International Data Transfer Agreement or Addendum. Data may also be shared where required by law or to protect someone’s safety.

How Long It Is Kept

Session records and any health information you share are kept for 3 years from your last session or purchase, then securely deleted. Financial records are kept for as long as HMRC requires (currently at least 5 years after the relevant tax return deadline). Marketing data is kept until you unsubscribe.

Your Rights

You have the right to access your personal data; have it corrected; have it deleted; restrict or object to its use; receive it in a portable format; and withdraw consent at any time (this does not affect processing already carried out, but withdrawing consent to health data may mean Katie cannot safely deliver sessions). Requests are free and will be answered within one month. You also have the right to complain to the Information Commissioner’s Office (ICO) at ico.org.uk or on 0303 123 1113, though Katie would welcome the chance to resolve any concern first.

Security

Your data is stored securely using password-protected and, where possible, encrypted systems, with access limited to Katie. If a data breach occurs that is likely to put your rights at risk, you and the ICO will be informed as required by law. No automated decision-making or profiling is carried out.

Cookies

www.inherfreedom.co.uk may use cookies and similar technologies. Non-essential cookies (such as analytics or marketing cookies) are only placed with your consent via the website’s cookie banner, and you can change your choices at any time.

Full terms: Terms and Conditions. Questions: [email protected]